Continuous Enrollment Q & A
What is Re-Enrollment?
Re-enrollment is an annual data collection process that schools use to update enrollment records of the current student body. This information is used as the school makes plans for the following school year. Basically, the simple question is: “Are you coming back to school next year?” For our leadership team at Rochester Christian School, we need to know how many students we will have on the first day of school.
Why Does Re-Enrollment Matter?
RCS leadership does a lot of planning to ensure that we’re prepared to fulfill our mission excellently every year. Until RCS families “sign on the line” that they’re coming back each year, we can’t make solid plans for staffing, programs, materials, curriculum and facility usage. We take the stewardship of tuition dollars entrusted to us every year very seriously. We want to invest these tuition dollars wisely so that we can provide the best education possible for our students.
I have no plans to change schools and almost everybody comes back every year anyway. Can’t I just stay at RCS until I notify the school otherwise?
Up until this point, re-enrollment has been an “opt-in” program. We annually ask every family, “Are you coming back?” In a sense, we’ve been penalizing the vast majority of families by forcing you all to go through this process every year. Last year, for instance, we retained almost 90% of our student body. So EVERYONE had to go through the re-enrollment process for the sake of the 10% that, for one reason or another, left our school community.
By signing the updated Financial Commitment document this year, you will be flipping that script. Rather than an opt-in annual re-enrollment process, RCS’s annual re-enrollment will become an opt-out process. In other words, if you’re coming back after signing your updated “Financial Commitment,” you’ll never have to worry about this again.
So after this year, what will the Re-enrollment season look like?
Once all of our families have signed the updated “Financial Commitment,” for the 2018-19 school year, the typical re-enrollment season (January through March) will simply be a communication reminder from the Enrollment Office informing the families that might be thinking about leaving our school to notify us prior to the end of March. If last year is any indication, this means that 90+% of RCS families will have the convenience of ignoring this message and doing absolutely nothing!
What’s the penalty if I break this contract?
RCS families that have signed the updated “Financial Commitment,” but break the contract by withdrawing their students after the specified date of March 31 will be contractually obligated to pay a $500 late withdrawal fee which will be added to the current year’s tuition due balance. While this penalty may seem steep, many schools require a semester or even a year of tuition once a family is enrolled for the following year.
But what about unique circumstances? I’m planning on keeping my kids at RCS until eighth grade. What if God has other plans for my family?
We’ve built flexibility into this contract. So, for major life changes/unique circumstances like moving or if RCS can no longer meet your child’s educational needs, if we ask your family to leave, or if there is some unforeseen circumstance that our Board of Directors approves, there will be no financial penalty.
What will the updated Financial Commitment look like?
For new applicants, an initial payment of $500 (or 10% of tuition) is considered to be a non-refundable registration deposit and will be forfeited upon withdrawal from school (during the first year). A place in class is not reserved until this deposit is paid.
Validation of enrollment is contingent upon School Board approval of this agreement.
If financial aid is being requested, a financial aidapplication must be submitted online each year and approved by the Finance Committee ( Full day transitional kindergarten through grade eight only ).
Financial obligations from previous years must be paid in full prior to your child(ren) being allowed to begin classes for the new school year. Failure to make arrangements for payment after a first and second warning notice may lead to formal collection proceedings.
Payments must be made in a timely manner. The standard payment schedule is ten equal monthly payments, on a designated day of the month Aug through May. Other arrangements may be granted upon a written request to the Business Manager, but in any case a $30 late charge will be assessed on any portion of the standard amount due not received in the RCS office by the designated day of the month. The fee for checks returned to RCS for non-sufficient funds is $30.00.
Any fees resulting from formal collection proceedings for an unpaid account will be the responsibility of the party signing this enrollment agreement.
RCS considers student enrollment continuous through eighth grade graduation (effective January 2018).
Continued enrollment is contingent upon payments in accord with this agreement.
RCS must be notified in writing by March 31st if a student will withdraw from school before the next academic year. Failure to notify the school in writing before March 31st will result in a $500 late withdrawal fee which will be added to the current year’s tuition due balance.
Unique Circumstances. RCS recognizes that family plans change. For any unique circumstances families withdrawing after the announced deadline will be exempt from the $500 late withdrawal fee. Unique circumstances include, but are not limited to:
Educational needs for the student that can no longer be met at RCS as determined by the RCS Educational Staff
Other circumstances as approved by the Board of Directors
When will this take place?
Continuous Enrollment will start in February 2018 for the 2018-19 school year. Financial Agreements are due by March 31, 2018. We look forward to serving RCS families in this way and making the process even more convenient!
What if I am adding a new student?
First, complete the form for your existing student(s), then contact the office to add a new student.
What do I get out of this?
Simplicity. Guaranteed placement. With increasing enrollment, we are either at or near waitlists in many of our grades, placement in next year’s class is an increasingly sought after spot. With continuous enrollment, you’ll be locking down that coveted seat for your child until graduation.
Okay, Great! How do I sign up for this?
Login to Renweb(ParentWeb) and complete the re-enrollment form by March 31st, 2018. It will only take you a couple minutes.